Care Certificate

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Course Content

Raising Concerns about Information

Video 236 of 297
2 min 20 sec
English
English
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šŸ” Reporting Concerns About Confidential Information

There may be times when you are concerned about how information is recorded, stored, or shared. These concerns may relate to:

  • Confidential files left in open areas
  • Lost office keys that could compromise security
  • Inappropriate handling of sensitive or disclosed information

šŸ“¢ Who to Report To

Your line manager should always be your first point of contact. Report any suspected breaches of confidentiality to them immediately so they can take action.

šŸ“‹ Example Scenario: Confidential Files Exposed

If personal records are left out where unauthorised people can see them, your manager should:

  • Speak to the staff member responsible
  • Remind all staff of confidentiality procedures
  • Inform the individual whose data was exposed
  • Take steps to limit any possible harm

šŸ” Example Scenario: Missing Keys

If a key goes missing and poses a security risk, actions may include changing the locks to prevent unauthorised access.

🚨 Escalation and Whistleblowing

If your concerns are not taken seriously by your manager, it is your responsibility to escalate the issue using your organisation’s whistleblowing procedure. This is especially important in cases of:

  • Unsafe practices
  • Ineffective confidentiality measures
  • Lack of appropriate response from leadership

šŸ“ Written Records

When raising a concern, always create a written record that includes:

  • Your concern
  • Who you reported it to
  • The date and time of the report

Make sure to sign and date your record, as it may be needed as evidence in the future.

āš–ļø Confidentiality and Consent

If your concern involves sharing confidential personal data, you may need the individual’s permission before making a formal complaint to an external authority. This ensures you respect their rights to privacy and data protection.

By following these procedures, you help ensure safe, ethical, and legally compliant handling of personal information in health and social care settings.